Thursday, 5 November 2015

How to Use Performance Data to Achieve ‘Quick Wins’

A lot of time and energy is often expended by companies in measuring their performance but now you have all this data how can you use it to improve performance?

Too often Business Units or Areas that are ‘perceived’ as performing badly are kicked and told to improve, or the Executive Management Team will look at results and raise the bar for everyone to reach next year. Does setting a high target mean you will achieve improvement?

Performance improvement is not a financial goal; you can’t set improvement forecasts and stretch targets like you can with revenue targets. Performance Improvement can take time; it could mean major process or culture change. Setting high performance targets may have a demoralising effect on morale, especially to those units who are already ‘below the bar’ and will be daunted by the effort required to reach the new goal.

The key to achieving quick performance wins is to interpret your data in a way which allows ‘knowledge sharing’ activities across your company. Using the ‘know-how’ that already exists within your business to bolster improvement is easier and cheaper than setting high targets. This should only come once the whole of your business is consistently achieving the same results.

This link will take you to “How to Use Company ‘Know-How’ to Achieve Quick Wins” a simple example on how to use your data to achieve quick performance wins: 

Monday, 17 August 2015

Does Measuring Performance Drive Poor Behaviours?


In recent years I’ve witnessed the following behaviours from those being measured and even from performance measurement teams themselves:

  • Scoring high on self-assessments due to lack of understanding of what good performance actually is
  • Withholding information deliberately to engineer a low score so that little effort will be needed to demonstrate improvement at the next assessment
  • Exaggerating current performance levels to ensure a high score because they believe a low score will reflect badly on themselves or their department
  • Expending energy and time on questioning the performance model or working out ways to manipulate the scoring rather than concentrating on improving areas of poor performance

It’s important to know that measuring performance can unfortunately encourage these behaviours and to look out for them. The reasons behind these behaviours will be a mix of the current working culture and personal traits. You can address some of this by clearly setting out what you’re measuring, communicating why you’re doing it and what you expect the measures to achieve, but also consider how you measure.
If you fall into the trap of using subjective measures you'll be encouraging many of the behaviours above. This link will take you to Measurement Tools - Do's and Don'ts, an example of how to best use objective measures:


Note you may need to open in Google Chrome to access




Monday, 3 August 2015

15 Tips for Measuring Performance

Whether setting out to measure your company’s performance or to measure your potential to improve¹ remember that performance measurement is not a ‘one size fits all’ approach. These tips are relevant to whatever approach you adopt:


  1. Develop a measure that suits your industry
  2. Keep measures simple - do not make an industry out of it!
  3. Agree measures with business leads and stick to them
  4. Prioritise and weight the keystones² according to their relevance to your business
  5. Do not use subjective measures i.e. do not ask managers to rate an area between 1 & 5 where 1 is no evidence, 2-3 is some evidence, 4 is compliant and 5 is best practice
  6. Do use objective measures - this will ensure unprejudiced answers
  7. Set a benchmark for Good Practice or Business as Usual
  8. Don't overreact if parts (or all) of your business are below the benchmark - Continuous Improvement cannot start until you have a measure to improve upon
  9. A low score is not an indication of an underachieving department - it is an indicator of where your resources will best e deployed
  10. Accept that some areas for improvement are a low priority for you - focus your efforts where they are most needed
  11. Don't set unrealistic improvement (stretch) targets
  12. To achieve improvement targets you'll need to develop at least a 5 year plan
  13. Use the knowledge that already exists in your business to drive 'quick wins' (further posts will show how this can easily be achieved)
  14. Consider letting Business Unit/Operational Leads set their own improvement targets
  15. When you have results ask the Business Unit/Operational Leads where they want to improve: the quickest wins will be found by matching existing knowledge with the demand for knowledge


This link will take you to a downloadable version of these tips (you may need to open in google Chrome to access)


https://drive.google.com/file/d/0B7SbEtX1W8rGRVRub29lVUI0N2s/view?usp=sharing

Please feel free to comment and contact me if you would like further information.

¹ Carl Hayward, The Value of Measuring Continual Improvement across your Whole Organisation, (https://drive.google.com/open?id=0B7SbEtX1W8rGZEllbnNZQUJ6czQ), 22 Jul 2015
² Carl Hayward, The 11 Keystone to Improvement, (https://drive.google.com/file/d/0B7SbEtX1W8rGdVVheDluUGREdzg/view?usp=sharing), 13 Jul 2015

Wednesday, 22 July 2015

Does your business measure up? How to measure your potential to succeed.


What are you currently measuring in your business and what do your measures tell you?

·         Are you measuring compliance or success?
·         What is Business as Usual?
·         Do you know what ‘good’ looks like?
·         Where do I need to improve?

Part 4 of my Guide to Continual Improvement tackles the area of how to measure your potential to improve.

The link will take you to The Value to Measuring Continual Improvement across your Whole Organisation a brief look at how you can measure your potential for improvement (you may need to open in google Chrome to access):


As always these blogs are here to pass on my experience and to stimulate debate. Please feel free to comment and contact me if you would like further information.

Monday, 13 July 2015

The 11 Keystones to Improvement

Does your business have the skills, leadership & vision to drive Continuous Improvement?


In my first two blogs we looked at what Continuous Improvement actually means and the guiding principles behind it. Part 3 introduces the areas of any business that are key to improving quality, output and performance. I call these The 11 Keystones to Improvement:

1.    Leadership
2.    Strategy
3.    Empowered Teams
4.    Skills
5.    Standardisation
6.    Workplace Organisation & Visual Management
7.    Planning & Resources
8.    Inventory & On Time Delivery
9.    Built in Quality
10.  Innovation
11.  Delivery of Value

The link will take you to an explanation of the Keystones and the importance you should place upon them if starting a CI drive in your business. (you may need to open in google Chrome to access):


Sunday, 5 July 2015

If you think Continual Improvement is something your company has already done then you've actually never done it


Part 2 of my Continual Improvement Guide introduces the 8 Principles of Continual Improvement. Understanding and embedding these principles into your contract or organisation should be the starting point for any CI drive you’re considering.

This link will take you to an explanation of the principles (you may need to open in google Chrome to access):


Sunday, 28 June 2015


Starting my series of posts is a simple introduction to Continual Improvement. All my guides can be read and downloaded from the embedded links:



Welcome to my blog on Continual Improvement. This essentially is a guide to what it is, why you should be doing it and how to do it at both contract and organisational levels.

Drawing upon my Lean Sigma experience, predominantly from within the Roads Maintenance Services industry, I’ll be posting a series of short guides explaining what Continual Improvement is, why you should be doing it and tips on how to implement it.

The posts will initially cover the following areas:

·         The 8 Principles of CI
·         The 11 CI Keystones
·         The value of measuring CI across your whole organisation
·         Using CI measurement to implement quick wins
·         Measurement tools guidance

The blogs are here to pass on my experience and to stimulate debate. Please feel free to comment and contact me if you would like further information.